Legal Legal Operations Manager - Intellectual Property at WilmerHale

Company Overview

WilmerHale is a leading, international law firm with a reputation for excellence and a commitment to providing exceptional legal services to our clients. We embrace innovation and understand the evolving needs of the modern workforce. As such, we are proud to offer a robust remote work program, empowering our employees to thrive professionally while maintaining a healthy work-life balance. We are dedicated to fostering a collaborative and inclusive virtual environment where every team member can contribute their unique skills and perspectives, regardless of location. WilmerHale values diversity, equity, and inclusion and is committed to creating a welcoming and supportive workplace for all.

Position Summary

WilmerHale is seeking a highly motivated and experienced Legal Operations Manager to support our Intellectual Property (IP) practice. This is a fully remote position, allowing you to work from anywhere within the United States. As the Legal Operations Manager, you will play a crucial role in optimizing the efficiency and effectiveness of our IP legal operations, ensuring seamless coordination between legal teams, clients, and vendors. You will be responsible for implementing best practices, managing technology solutions, and driving continuous improvement initiatives within the IP practice group.

Key Responsibilities

• Manage and optimize the IP docketing system and related workflows.
• Develop and implement standardized processes and procedures for IP legal operations.
• Oversee vendor management, including budget tracking and performance monitoring.
• Analyze data to identify trends and opportunities for improvement in IP legal operations.
• Collaborate with legal teams to ensure efficient and effective use of technology solutions.
• Manage and maintain the IP practice's knowledge management resources.
• Develop and deliver training programs for legal staff on IP legal operations processes and technologies.
• Support the development and implementation of IP practice group strategic initiatives.
• Lead and participate in cross-functional projects to improve firm-wide legal operations.
• Maintain current knowledge of IP legal operations best practices and emerging technologies.
• Manage the intake and assignment of new IP matters.

Required Qualifications

• Bachelor's degree required; advanced degree (e.g., MBA, JD) preferred.
• Minimum of 5 years of experience in legal operations, preferably within an Intellectual Property practice.
• Strong understanding of IP docketing systems, patent and trademark prosecution processes, and related technologies.
• Proven ability to manage projects, implement process improvements, and drive change.
• Excellent communication, interpersonal, and collaboration skills.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and effectively in a remote environment.
• Demonstrated experience using virtual communication and collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Must be a self-starter with excellent time management and organizational skills to thrive in a remote setting.

Technical Requirements

To ensure a productive and seamless remote work experience, the following technical requirements must be met:

• Dedicated home office space free from distractions.
• Reliable high-speed internet connection with a minimum download speed of 50 Mbps and upload speed of 10 Mbps.
• Company-provided laptop and necessary software.
• Ability to participate in virtual meetings and training sessions during standard business hours (Eastern Time Zone).
• Adherence to WilmerHale's data security and privacy policies.
• Home office stipend provided to assist with setting up your remote workspace.

Desired Skills

• Experience with legal project management software.
• Familiarity with data analytics and reporting tools.
• Certification in legal operations (e.g., Certified Legal Operations Professional).
• Experience in a large law firm environment.
• Strong problem-solving and analytical skills.
• Demonstrated ability to build and maintain relationships with stakeholders at all levels.
• Ability to adapt to changing priorities and deadlines in a fast-paced environment.

Compensation & Benefits

The annual salary range for this fully remote Legal Operations Manager - Intellectual Property position is $110,000 - $150,000, commensurate with experience and qualifications. WilmerHale offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance.
• 401(k) plan with employer matching.
• Paid time off and holidays.
• Life insurance and disability coverage.
• Employee assistance program.
• Professional development opportunities.
• Home office stipend for equipment.
• Virtual onboarding and training programs.
• Regular virtual team building activities.
• Flexible working hours.
• Occasional travel for team meetings (if required, expenses covered by WilmerHale).

How to Apply

To apply for this remote Legal Operations Manager - Intellectual Property position at WilmerHale, please submit your resume and cover letter through our online application portal.